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Ski Club Coordinates Races, Athletes and More with Smartsheet

Ski Club Coordinates Races, Athletes and More with Smartsheet


I’m Dave Lyons and I’m the program director
head coach for SPAC which is Stevens Pass Alpine Club we teach kids from five years old all
the way up the twenty-plus years old how to race, how to ski, and more importantly how to ski race we have about a 100-250 kids depending upon the year Ski racing is I believe an incredibly difficult sport to excel at If you take the mind it takes to be a
very good golfer and the physical skill it takes to be a
world-class athlete in a finesse sport it’s a conglomeration of all of those things in the one sport that you’re dealing with that is constantly changing and varying and it really makes ski racing a very big
challenge So in nine days we’re gonna be hosting a race and it’s gonna finish right here So I use Smartsheet to communicate with the ski area and making sure they’re getting things groomed, We’re getting the banner tape up, getting crowd control fencing up, all the stuff that we need to deal with in the physical setting up of the
race We have 40-50 volunteers that we have
to coordinate with making sure that they’re in the right places at the right
times we have to book hotel rooms, we have to find out who’s planning on going to that race, we have to get their registrations in, we have to travel to that place, so Smartsheet really allows us to do that
officially and quickly so we’re not spending all our time doing paperwork What Smartsheet has become for us is our one true place that people can get information from We started with athlete management and getting information out to the athletes and the athletes getting information back to me so I know the decisions they are making and
we started using that and we realized that it was going to be really good for our time cards for coaches so we’ve been able to use it in a lot of different areas of the business that we weren’t necessarily looking at to
start with One of the the really cool things is the
mobile apps for Smartsheet and it allows us to make last-minute changes so if we’re at a race and the race is supposed to be a giant slalom and you know it turns out to be a day like today where it starts snowing quite a bit it’s not safe to run the giant slalom They might change what the race actually is that day and so I can go to Smartsheet as soon as I find out about it and all the
kids will automatically get updated and know to come with the right pair of skis
to the race What’s happened is that sports have gotten more and more complex and getting information out there, accurate information, takes more of the coaches time to do all that stuff and what Smartsheet has allowed us to do is is turn that world upside down so that
now I don’t have to worry about all that information it goes out and it goes out accurately, efficiently, and I’m able to do it very quickly It lets the coaches and myself to do the reason why we’re here because we all have the passion to work with the kids and helping the kids ski faster, to helping
the kids ski better, for creating the community for the club and that’s what this is all about It’s about actually interacting with the kids and it gives me time to interact with the kids What you see in the background all
morning while you do this this is why I do this

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